Terms and conditions related to the SEQOHS accreditation website
Under the General Data Protection Regulation (GDPR), the RCP must provide comprehensive information on how records and information about living people are being collected, used and disposed of. This processing statement explains what data the SEQOHS team holds about you, why we hold it, how we protect it and how you can access your rights.
What we do with your data
The SEQOHS team maintains information about you in order to provide you with an accreditation service and information about associated training opportunities.
Why we need to collect and use your data
The SEQOHS team must maintain up to date contact details to communicate with service leads. Information on service delivery including provision, external contracts, and staff names and roles is essential to enable us to deliver an accreditation service as agreed in the terms and conditions (link
Who we share your data with outside the RCP
The SEQOHS team may share some of your data with the Faculty of Occupational Medicine (FOM), who founded the scheme. This is to inform ongoing development and identify trends in findings.
Your data will also be shared with any assessors allocated to your assessment(s). All assessors hold contracts with the RCP which contain confidentiality clauses and guidelines for data handling. You will also be given the opportunity to declare any conflicts of interest regarding the assessors appointed to you.
How we protect your data outside the territories covered by the GDPR
All information managed by the SEQOHS team is held and used within the UK.
How long we keep your data and why
The SEQOHS team keep data relating to your service for the term until you wish to withdraw from the scheme. Any user log-ins will be deleted upon request from the individual or service, so please make sure to update us if a lead is leaving the organisation.
Please be advised that any service reports will be kept on file as a record of the accreditation.
Your rights to:
- access your data (Article 15)
- have a copy in a standard format (Article 20)
- restrict the use of your data (Article 18)
- stop your data being used (Article 21)
- have data deleted (Article 17)
You have the right to access information which identifies you as a living person, held on RCP systems (Article 15). You also have the right to a copy of your data in a standard format, where technically possible (Article 20). For more information please contact the data protection officer.
Your data will no longer be used in the event that you withdraw from the scheme. Any personal information will be deleted from our webtool and RCP files, though any assessment reports will be kept as a record of your accreditation.
Who makes the decisions about using your data, if not the RCP
The SEQOHS team delivers its accreditation service under contract to the Faculty of Occupational Medicine. See here (link: http://www.fom.ac.uk/
) for further information.
Who to contact at the RCP and how to complain
Contact the data protection officer if you have queries or concerns about the above.
If you are not satisfied with the service provided by the RCP, you have the right to complain to us (askSEQOHS@rcplondon.ac.uk
) or the UK regulator, the Information Commissioner. See their website for further information on GDPR and your rights.
If the use of your data changes, we will update this statement to reflect that. Regularly reviewing this information ensures you remain aware of what data we hold and use.
Disclaimer - Information
We've taken every care to ensure that the information on this website is accurate and up to date. However, if you come across something you believe is inaccurate, please contact us.
The RCP will make every endeavour to deliver services as described on this website. However, changes may be necessary at times and we reserve the right to make changes to those services.
Please note that the RCP does not take responsibility for any damage or loss caused by any inaccuracies on this website.
The RCP does not take responsibility for the content of external sites that we link to. Linking to these sites does not necessarily imply that we endorse them. They are provided in good faith and as another avenue of information that you may find useful.
Copyright and trademark
Unless stated otherwise, the RCP maintains copyright on the information published on this site. The design of the website is owned by the RCP and we own or have license to use the photographs found on the website.
Logos, names and images identifying the RCP are the proprietary marks of the Royal College of Physicians (Reg. Charity No. 210508) and our subsidiaries. You are prohibited by law to reproduce them.
When you access this website, you are agreeing to do so only for your private use and not for commercial or public use; and to use this site only for lawful and proper purposes, in a manner that does not infringe the rights of, or restrict, inhibit the use and enjoyment of, this site by anyone. Such restriction or inhibition includes, without limitation, conduct:
- which is unlawful
- which may harass
- which may cause distress or inconvenience to any person
- involving transmission of obscene or offensive content
- which disrupts normal working of this site
You are also agreeing that you will not copy, store in any medium, distribute, transmit, modify or show in public any part of the website without the prior written permission of the RCP or in accordance with the Copyright, Design and Patents Act 1988.
You are prohibited from using this website to post or transmit any unlawful, defamatory, obscene, offensive or scandalous material. This includes material that constitutes or encourages conduct that would be considered a criminal offence, likely to give rise to civil liability or otherwise violates any law. The Royal College of Physicians reserves the right to co-operate with any law enforcement authorities or court order requesting or directing us to disclose the identity of anyone posting any such information or materials on this website.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The below explains the cookies we use and why.
Cookie: Google Analytics
Name: __utma, __utmb, _utam, __utmc, __utmz
Lifespan: Up to six months
Purpose: These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site.
The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from, and the pages they visited. Further information is available at An overview of privacy at Google.
Name: cookie, ASPXFORMSAUTH
Purpose: You must accept this cookie to be able to login to the SEQOHS website and use the assessment/accreditation elements within the site. Without this cookie the website will not function as intended.
The information gathered is not shared with any other third party. Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit the All about cookie